Archive, deletion & data retention

Deleting inventory data should never be scary. BulkFlow's Archive page (sidebar → Admin → Archive, admin-only) is the safety net behind every remove action in the app.

Soft-archive vs. hard-delete

• Soft-archived items — removed from your active Items list but fully intact. Restore any time.
• Hard-deleted items — gone from the app, but BulkFlow keeps a forensic snapshot of the item, its pack variants, and its movement history. That snapshot is what makes recovery (and audits) possible.

Restoring items

Single restore: find the item in the archived table and click Restore. The item comes back with all its pack variants and movement history — restored items come back unmanaged so nothing writes to Shopify until you deliberately re-enable them.

Bulk restore: tick multiple rows and click Restore selected. Same rules — everything returns unmanaged so you can review before re-activating sync.

The deletion log

Every hard delete is written to a permanent deletion log: who deleted what, when, and the full item snapshot. Click Export deletion log to download it as CSV — useful for month-end audits and "who removed this SKU?" conversations.

Auto-purge retention

By default, deletion snapshots are kept forever. If you'd rather they expire, set the Auto-purge snapshots dropdown to a retention window (e.g. 90 days). Snapshots older than the window are purged automatically by a nightly sweep. The deletion log entries remain — only the heavyweight recovery snapshots are purged.

How this interacts with uninstalling

If you uninstall BulkFlow entirely, your data is preserved for 48 hours in case you reinstall. After 48 hours, Shopify's GDPR shop/redact webhook fires and we permanently delete all of the shop's data — including archives and snapshots.